October E-Newsletter

As we go to print people are still digesting the effects of the Coalition's spending review. It's almost certain evryone will have to tighten their belts accordingly. But spending isn't the only issue that needs to be considered and this month we look at how the annual business rates increase is calculated, whether you need to inspect your air conditioning before the end of the year and review the findings of Lord Young's recent report on using common sense when dealing with Health and Safety. Furthermore it pays to have the right waste disposal strategy as we take a look at the first prosecution under the WEEE Regulations.

Finally we look at break options in our Q&A as it's not as easy as just serving a notice!

Retailers lead the charge towards a revised Business Rates calculation

The British Retail Consortium (BRC) has been at the forefront of lobbying the Government over the methodology used in establishing the new multiplier base. Traditionally, the system uses September’s RPI to form the basis of calculation for the following April’s increases and, coupled with last April’s Revaluation, the BRC says that this could see some retailers facing uplifts of 22%.

Whilst the BRC have appeared most vocal, the RPI figure will have implications for all commercial Rates payers and may come as an unexpected shock for business planning. Hence industry bodies are urging Ministers to consider other methods that are not so random. Stephen Robertson, Director General of the BRC says .....’’ Basing a whole year’s rates bills on one, almost random, month’s RPI makes no sense. The Government must switch to another way for next April and beyond.

Using the Consumer Price Index (CPI), as it does for pensions is one option. Or using the 12 month average RPI rate from October 2009 to September 2010, which would iron out inflation rate volatility.’’

The Rate that has been chosen is 4.6% (down from 4.7 in August) and is still considered to be too high for comfort, with commentators expressing concern that the speed of reduction from early year highs has been ‘’stubbornly ‘’ slow.

The coalition Government has its hands full with its Spending Review, and therefore a fine balance exists between spending cuts and tax adjustments to keep companies/retailers competitive, but if the RPI remains high and is the primary link benchmark in this annual recalculation, you can expect bodies like the BRC to increase the volume. For this next Rates year, however it looks too late.

Stop gassing around and take note?

ATTENTION... to those companies that install, maintain or service stationary refrigeration, airconditioning or heat-pump (RAC) equipment that contains or is designed to contain ‘’F gas’’ refrigerants …you have a legal obligation to hold either an interim or full Company Certificate. Should you want to review the list of F Gases (ie HFC's) visit the defra website (www.defra.gov.uk/fgas).

It is an offence not to hold an interim Certificate NOW and a Full one by July 2011 and enforcement will be pursued by your Local Authority and The Environment Agency, both of whom will have a range of options at their disposal to protect the environment. This reflects the fact that these refrigerants have a very high global warming potential, which can be up to 3000 times higher than CO2.

To clarify who is affected: Any organisation that directly employs engineers to install, maintain or service RAC equipment that contains or is designed to contain F Gas refrigerants. This includes RAC maintenance contractors and installers, including sole traders and RAC end users and facility managers employing their own qualified staff to carry out these activities.

Air Conditioning Inspections - Have you thought about this?

Air conditioning systems can account for 50% of the energy used in a building, and having it inspected by an Energy Assessor can improve efficiency, reduce operating costs which inturn lowers carbon emissions. Already the Energy Performance of Building Regulations (EPBD) are in place to impose an obligation on the operator to carry out an inspection on larger systems, and the an inspection on larger systems, and the obligation on the operator to carry out an inspection on larger systems, and the smaller (12kW) systems will need to have been inspected by the 4th January 2011. Do you need to undertake this inspection?  

Where you have to undertake such an assessment an assessor will be looking to: -

• Provide details of the system
• Highlight where it is possible to improveperformance and reduce carbon emissions, which may involve replacing the equipment

As with all regulations it is important to understand how an air conditioning system is defined. It is defined as: -

“a combination of all the components required to provide a form of air treatment in which the temperature is controlled or can be lowered, and includes systems which combine such air treatment with the control of ventilation, humidity and air cleanliness”.

The cooling capacity of an air conditioning ‘system’is further defined as “the sum of all individual cooling units under the control of one building owner or operator”, and so the criteria of 12kW may result from having multiple split units.

The need to inspect the larger air conditioning systems is already established and as such many of the property managers have access to the right people, qualified to assist you in understanding your requirements to have your air conditioning system checked. Alternatively speak to the Chartered Institute of Building Services Engineers who will be able to put you in touch with an approved assessor.

 
 
Will common sense prevail?
 

 

Is common sense finally going to prevail in the world we live in? If Lord Young and the Coalition government get their way then this will certainly be the case. According to Lord Young's recent report entitled 'Common Sense Common Safety', he would like to move away from the current compensation culture and endorse a culture of using common sense when reviewing non hazardous occupations.

The aim of the Report is to ' ...... free businesses from unnecessary bureaucratic burdens and the fear of having to pay out unjustified damages claims and legal fees. Above all it means applying common sense not just to compensation but to everyday decisions once again.’ His recommendations, should they be adopted, are only directed at non hazardous occupations and Lord Young freely recognises that the current system with tight procedures and processes has resulted in the lowest number of non-fatal accidents and the second lowest number of fatal accidents at work in Europe.

Lord Young identifies that this overall compensation culture has resulted in companies operating their health and safety policies in a climate of fear. The no win, no fee approach to making a claim against an employer and the role of the press in highlighting the absurd health and safety rules has identified the role Health and Safety Executive (HSE) and Local Authorities have to play in promoting common sense. The Report proposes: -

• The HSE develop downloadable checklists to reassure organisations operating in low hazard environments that they are meeting their legal obligations and managing risk as so far is reasonably practicable.
• Introduce qualification standards for health and safety consultants as currently this is not a requirement.
• Where local authorities are overzealous towards health and safety, the public should be allowed an appeal process and appropriate recompense.
• The insurance sector also pays a part where the requirement of meeting obligations can be too much of a burden for small businesses or voluntary organisations. Lord Young has asked the insurance sector to look at this point.

There are other aspects of the Report which touch on the voluntary, home working and educational sectors which we won’t touch on but it seems that the willingness to promote a common sense approach is there, it’s now finding the will and way to achieve what many of us have wanted for a long time.

Waste Electrical and Electrical Equipment Directive (WEEE).... First prosecution

A hairdressing supplies wholesaler has become the first producer to be prosecuted for failing to comply with the WEEE Directive. The Birmingham based company was prosecuted for non-compliance with packaging waste regulations and also for failing to register as a producer of electrical and electronic waste. The company was found guilty of 31 charges in total (at £650 each) amounting to £20,150 plus compensation of £7,135 for loss of registration fees and costs of £3,605.

Electrical and electronic waste is the UK’s fastest growing waste stream and the aim of the regulations is to reduce the amounts going to landfill and improve recovery and recycling rates. Since the original packaging regulations came into force back in 1997, they have helped in doubling the amount being recycled annually and the Environment Agency estimates that this amounts to some 6.6m tonnes being diverted from landfill to recycling each year. In general terms, the regulations demand that companies who handle packaging as manufacturers, pack fillers, sellers, importers or leasing companies are registered each year and provide evidence that they have and will continue to recycle packaging.

Break Options - Are they easy to exercise?

Incorporating break options in a lease is customary, especially in these austere times, as it provides the flexibility a tenant or landlord may require when occupying or owning a property. For a tenant is offers the chance to increase or decrease the space they occupy and for a landlord it affords the opportunity to redefine a building’s configuration to take advantage of changing occupier requirements. But if you have the chance to break a lease it is essential to exercise it in accordance with the prescribed dates and covenants of the lease. This is both for the landlord and tenant. Think about these steps before a notice is served.

• Think about your strategy. Once a notice is served it cannot be unilaterally withdrawn. Should you wish to serve a notice and then decide you wish to stay you will need the agreement of the other party.

• Is the break option personal? If this is the case it stays with the party that it was first attached to. If the lease has been assigned since this point it is unlikely the break option will be valid.

• Make sure you comply with the specific terms of the lease. Compliance is important if the serving of any notice depends on certain covenants being complied with. A prime example would be to have no arrears but it may be other elements such as keeping the property in good repair.

• Make sure you serve the notice on the right people. In the case The Hotgroup Ltd vs The Royal Bank of Scotland (as trustees of Schroder Exempt Property Unit Trust) 2010 the notice was not served on the property manager but merely the landlord. The Courts held that as this was a stipulation in the lease the notice had not been served properly. Make sure the notice is served on the right parties and if the lease is registered your solicitor should be able to establish who the registered parties are from the Land Registry.

The need to ensure compliance with the specific terms of the lease are noted and complied with cannot be underestimated if you wish the break to be valid. The principals apply to both the landlord and tenant, albeit most of the terms, which need complying with, seem to fall on the tenant more than the landlord.